Privacy policies should include such information as:
- What personally identifiable information is collected from users and how it is used.
- What third-party disclosure of personally identifiable information is allowed?
- How users can access and change their personally identifiable information.
- What security measures are in place to protect user information.
- How users can contact the website with questions or concerns about their privacy.
There are a few different ways businesses can protect user data:
- Anonymizing data so individuals cannot be identified.
- Encrypting data so it is unreadable if it falls into the wrong hands.
- Storing data in secure servers that can only be accessed by authorized personnel.
- Limiting access to data to those who need it for their job.
- Making sure all staff are trained in data security best practices.
For a business or a website that collects and processes user information in a certain region or country, it is very important to have complete knowledge of the data and privacy protection laws enforced in that region and the region your customers and end users are in. Non-compliance with these laws can result in hefty fines or even prosecution against the violator.
In some cases, businesses must follow laws to specific states or regulations specific to industries.